Executive assistant

Our client:
“We are a data-driven firm specializing in global digital advertising and retention marketing. Our
expertise lies in crafting sophisticated solutions that drive substantial growth for partners,
ranging from dynamic startups to Fortune 500 brands. With a versatile portfolio, we engage with
both B2B and B2C partners, including eCommerce, franchises, technology, apps, sports,
events, financial services, and retailers. We have generated over $750+ million in trackable,
profitable online revenues.”

The Role:
We are actively seeking an experienced and detail oriented Executive Assistant to join our team.
We`re on the lookout for someone who has excellent communication and interpersonal skills. In
this pivotal role, you will play a key part in assisting our Executives on a day to day basis and
help drive growth within the company. If you are passionate about digital marketing and are
driven to deliver excellent results, we invite you to join our team and be a key player in shaping
the success for our clients.

Responsibilities:
● Overseeing all incoming and outgoing communications, including emails, phone calls,
reports, and internal correspondence for the CEO.
● Filing important documents, such as, reports, meeting notes, emails, tax documents, and
letters.
● Scheduling meetings with internal and external stakeholders.
● Preparing presentations for meetings with internal and external stakeholders on behalf of
the executives.
● Keeping the executive`s calendars up to date, including adding events/meetings,
rescheduling appointments and providing daily briefings.
● Booking travel both domestic and internationally for Executives and Employees.
● Preparing and filing, billing, invoicing, and accounts receivable.
● Conducting research and creating reports on various topics based on the needs of the
executives.
● Keeping important information and documents organized such as, but not limited to,
invoices, reports, contracts, and confidential documents.
● Maintaining a high degree of discretion and confidentiality.
● CRM Database management.
● Email cleaning and management to ensure a clean and well kept inbox.

● Keeping CEO on schedule, up to date, and always on time and prepared for meetings.
Requirements:
● 5+ years of Executive Assistant Experience
● Proficient in Hubspot Management
● Proficient in Microsoft Office Suite & Excel – you will be tested on this
● Excellent communication and interpersonal skills
● Excellent grammar and writing skills
● Exceptional attention to detail
● Time management
● Ability to conduct research and create reports or presentations
● Ability to learn quickly
● Ability to handle sensitive and confidential information with discretion
● Ability to work in a fast-paced environment
● Willingness to learn more and acquire new skills
● Ability to multi-task